Simplify Life - Time Management

Everyone has 24 hours a day. How come there are people who can achieve more than others?  The answer is time management.  Here are some tips of successful time management:

  1. Establish priorities and tackle one task at a time. Avoid multi-tasking as it will create complexity and stress in your life.  Breakdown the tasks and tag them:
    Priority 1  - Important and immediate. 
    Priority 2 – Important and not immediate
    Priority 3 – Not Important and immediate
    Priority 4 – Not Important and not immediate
     
  2. Start your day completing the Priority 1 tasks.  Do not perform any of your favorite activities such as Facebook, Twitter, or Internet Shopping until tasks are complete.
     
  3. Set realistic deadlines, and evaluate your capabilities and resources to achieve them.  If you don’t have the capabilities and resources, find ways to get them through training and getting someone to help. Acquiring the capabilities and resources will take higher priorities.

    Example: For students and parents who will attend a highly competitive school like the US service academy (100% scholarship) or highly selective universities. Get their admission requirements, and map out the abilities to develop and achieve year by year starting from freshman.  You can’t just decide during senior year that I want to attend MIT, and get it. It does not work that way.
     
  4. You must be brutally honest with your abilities on what you can and cannot achieve. Create a plan B to achieve similar result.
     
  5. Avoid procrastination. Complete the tasks and when you accomplished the job, celebrate or give yourself time to relax and be energize.
     
  6. Know your high productivity periods. If you are an evening person, schedule your Priority 1 tasks at night like many software developers who can complete programming even past midnight.
     
  7.  Save time by asking for help or delegating.
     
  8. No is a healthy good answer to additional workload and commitments. You know your priorities, and accepting extra work should align to your priorities.
     
  9. Avoid perfection. Spending too much time to get everything right will spell failure. Mistakes are acceptable and that is why PDCA (Plan, Do, Check, Adjust) is a part of the progress.  
     
  10. Use technology to your advantage. Here is an example of integrating a centralized Google Calendar with Mobile Phone and Alexa.  For a busy individual or family follow the steps below:

STEP 1: COMPUTER DESKTOP SETUP

  • From your desktop browser, create a Google Gmail Account at www.gmail.com that your family would share from each other.
  • Open the calendar by clicking on Google Apps Icon, and selecting Calendar
  • From the Calendar app, you can start entering your events and reminders.

STEP 2: SMART PHONE SETUP

  • On Android Phone, go to Play Store. Download and Install Google Calendar
  • On iPhone, go to App Store. Download and Install Google Calendar
  • Open the calendar, go to Settings. Click Manage accounts. Add another account. Use the Google Gmail Account that you created in step 1. Follow the prompt.
  • Once done you will see the all events and reminders of the account.
  • Let all your family members perform step 2.

STEP 3: ALEXA SETUP

  • Open Alexa app from your smart phone.
  • Go to Menu and select Settings.
  • Select Calendar.
  • Choose your calendar Google Gmail Account from the list of supported providers.
  • Select “Link” option, and follow the on-screen instructions to allow Alexa to access the calendar  

The centralized calendar definitely helped my family schedules. Upon making an appointment, I can easily enter the event using my phone or computer. And event becomes available for every member to see. Then the convenience of Alexa voice command allows you to check on the schedule. No more asking, “Dad, what are we doing tomorrow?” instead “Alexa, what is the schedule tomorrow?”


Reference:
How to Simplify Your Life - Seven Practical Steps to Letting Go of Your Burdens and Living a Happier Life
​by Tiki Kustenmacher and Lothar J. Seiwer

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Success
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